Please READ this statement before you provide any personal data to us.

 

Purposes of collection

We, the Electronic Health Record Office under the Health Bureau of HKSARG, may collect a variety of information including name, address, telephone number(s), business registration and healthcare provider registration information of your organisation, and/or your personal information including names, titles, identity document number and contact information (e.g. telephone number(s) and email address) and professional registration information (if applicable).

The personal data or any information we collected from you and/or your organisation is used for your registration as a registered healthcare provider in the Electronic Health Record Sharing System (eHRSS) or the creation and maintenance of your user account as an authorised user working under a healthcare provider who have participated in eHRSS, and related matters under the Electronic Health Record Sharing System Ordinance (Cap 625) (eHRSSO). Your registration is essential, as only authorised user working under registered healthcare provider with valid account can access information and function(s) in eHRSS. Unless for specified purpose stated in eHRSSO, using your personal information in eHRSS for direct marketing is an offence.

 

Classes of transferees

Except with your prior consent, we will not transfer or disclose the collected personal information to any third party except as stated below:

1. the Department of Health, Hospital Authority or any person or entity whom we may appoint in writing to assist in performing a function and exercising a power, pursuant to eHRSSO;
2. any personnel, agent, adviser, auditor, contractor or service provider engaged by us to provide services or advice (e.g. technical, security or data processing service…etc.) in connection with our operations;
3. any person to whom we are required to make disclosure under any law or court order applicable in Hong Kong.

 

Access and correction of your personal data

You have the rights of access and correction of the personal data provided under Personal Data (Privacy) Ordinance; please contact the Electronic Health Record Registration Office for more information. A non-excessive fee will be charged for complying with your data access request.

 

Enquiries

Enquiries concerning personal data provided, including the making of access and correction should be addressed to:

Electronic Health Record Registration Office

Address:	Unit 1102, 11/F, Harbourside HQ, 8 Lam Chak Street, Kowloon Bay, Hong Kong
Hotline:	(852) 3467 6230
Fax:	(852) 3467 6099
Email:	ehr@ehealth.gov.hk